TITLE: RECORDS AND STATISTICAL CLERK

ORGANIZATION UNIT: Secretary's - Clerical and Statistical APPLICABLE TO: City

DUTIES:

Under direct but not constant supervision in work re^quiring considerable judgment and responsibility to perform general clerical and statistical work of a difficult, complex nature in accordance with established procedures; to assist in train­ing new and present employes; in some cases, to act as leader for a group of file clerks; incidentally, to occasionally drive a Company automobile; to go on errands; and to perform related work as required. In this connection to perform details of work, such as:

Maintain the Corporate File and index of documents received by and placed in custody of the Secretary of the Company for retention, or maintain the Record Center storage file and separate indices of the depart­mental files and accounting records received by and

placed in custody of the Record Supervisor for -:-retention..

Receive and handle requests for files and records

and information available therefrom and arrange delivery thereof as required, and maintain follow-up procedure for return of the records charged out.

Prepare and complete' transfers of records including checking, indexing, labeling, and packaging or filing, and be responsible for the special handling of certain types of uncommon records infrequently accepted for storage.

Assist in reviewing and preparing files and records_. in the Corporate File and Record Center for destruc­tion pursuant to established procedures and regulations governing disposition.

Tabulate, compute, summarize, verify or prepare statis­tical data relating to departmental work for inclusion in reports, applications, mortgage certificates, etc., and assist in the preparation of schedules, question­naires, controls, and reports as assigned.

Search stockholder ledgers, transfers journals, scrip assembly ledgers or purchase sheets, or microfilm records thereof, in assembling detail of stockholders holdings, and transcribe the transactions and informa­tion for the Stockholder Records Division, together with furnishing such records as folios, correspondence, cancelled stock certificates,. dividend checks or mail receipts as required.

6404 - 2/18/59

RECORDS^. AND STATISTICAL CLERK (Continued) DUTIES:. (Continued)

Proofread typed or printed text;. procure mimeograph, multilith, photostat or similar copies; and assemble exhibits, applications, contracts,. registration state^­ments, reports, proxy and miscellaneous material as assigned.

SPECIAL. RESPONSIBILITIES:

For proper care and use of adding and calculating machines and other office appliances.

For holding as confidential information obtained in connec­tion with departmental work and relating to Company's business or personnel, particularly in connection with financing programs'. or other corporate matters during progress of the work.

CONTACTS:

Personal or telephone contacts with employes in other depart­ments relating to custody of records and for the exchange of information and data.

QUALIFICATIONS:

Graduation from high school, or the equivalent supplemented by two years of experience within the Company as a Clerk or File Clerk.